On-Campus Jobs

The Yale-NUS College Student Associate Programme (SAP) provides students with a range of on-campus job opportunities. Students are attached to faculty or administrative offices to contribute to their research or project operations.

General Terms and Conditions

Eligibility: All full-time undergraduate students at Yale-NUS may apply for Student Associate (SA) opportunities. Students on a Leave of Absence cannot take up any activities at the College and hence, they are not allowed to become Student Associates while they are on LOA.

Availability of positions: Opportunities are posted and filled on a rolling basis, as and when staff and faculty need SA support. Peak hiring periods are the start and end of every semester and the end of summer break. For tips on how to approach the application process, read the “How to find a part-time job while at Yale-NUS” tipsheet in the Quick Links below.

Pay rates: Student Associate positions can be compensated at any rate that is at least $9 per hour and a multiple of $0.50 (e.g. $9.00, $10.50, $15.00, $17.50). Pay rates are determined at the hiring manager’s discretion and in accordance with the position scope and complexity (see the Student Associate Pay Rate Guidelines below). Students receive their compensation directly from the hiring department or division.

Work hour limits: SAs are recommended to work up to 10 hours per week during the semester, so that they can better balance their commitments. International (non-Singapore/ non-Singapore PR) students may work for a maximum of 16 hours per week (Monday-Sunday) during semester time, according to the Ministry of Manpower regulations for Student’s Pass holders. This limit does not apply during vacation periods.

Quick Links
How to find a part-time job while at Yale-NUS – tips on finding part-time positions both on and off campus.
List of Departmental Contact Points for SAP – these contact points are in charge of approving SAP job postings, preparing SA contracts and processing payment claims for their respective departments.
Student Associate Pay Rate Guidelines – pay rate guidelines based on job complexity.
Student Associate Hiring Guide for Hiring Managers – instructions for prospective employers on how to post an SA job online, review applications and arrange for SA contract prep.
Yale-NUS College Personal Data Notice for Students – all students who sign an SA contract agree to this notice by reference.
Student Associate Payment Claim FAQ – guidelines for students on how to claim payment for a Student Associate position.
Payment claim documents: Request for Payment Form (RFP Form) and Student Associate Timesheet
Payment claim document instructions: Instructions for completing the RFP Form (for students)

For Students

Applying for opportunities. Student Associate positions are listed on the Symplicity portal as they become available. If you are actively looking for a position, do log in frequently, especially during peak hiring periods (start and end of every semester and end of summer break). If you are using Symplicity for the first time, please refer to the Symplicity User Guide. Note that a resume is always required when applying for positions on Symplicity. Postings may also require a cover letter and other materials.
For tips and samples to help you prepare a resume or cover letter, refer to CIPE Career Resources -> Resume and Cover Letter Writing.
For general tips on finding part-time work as a student, read the How to find a part-time job while at Yale-NUS tipsheet.

Getting hired as a Student Associate. After applying, you will hear from the hiring manager in person or by email, usually within two weeks. If you are selected, the hiring department’s contact point for SAP (see the list of contact points below) will contact you to sign a contract. Note that by signing the contract, you agree to all SAP terms and conditions, including the Yale-NUS Personal Data Notice for Students (read the full notice below).
List of Departmental Contact Points for SAP
Yale-NUS College Personal Data Notice for Students

Claiming Student Associate payment. As a Student Associate, you must submit a payment claim for the hours worked in a given month by the first working day of the following month. Submit the claim first to the hiring manager for approval, and then to the departmental contact point for SAP for verification. See below for payment claim instructions and forms.
Student Associate Payment Claim FAQ
Payment claim forms (every claim must include both)
Request for Payment Form (RFP Form) (see also the Instructions for completing the RFP Form)
Student Associate Timesheet

Getting hired on the NUS Student Work Scheme (NSWS). The NSWS is the SAP equivalent at NUS. If you are hired through this scheme, your hiring department will ask you to submit an NSWS Supplementary Form. At the bottom of page 1, the form asks you to obtain endorsement from the Administrative Staff at your Home Department. Please ask your Assistant Dean for this endorsement. It is meant to confirm that taking up this NUS appointment will not interfere with your other commitments as a student.

For Hiring Managers

Hiring Yale-NUS students

If you would like to hire a Student Associate, please refer to the resources below for pay rate guidelines and instructions on posting positions online, hiring applicants and reviewing their payment claims. For questions on any of these processes, contact your departmental contact point for the SAP (list of contact points below). For any other questions or for help with technical difficulties, email Zhana Sandeva at zhana.sandeva@yale-nus.edu.sg.

Student Associate Hiring Guide for Hiring Managers

List of Departmental Contact Points for SAP

Student Associate Pay Rate Guidelines

Payment claim documents (for your reference)

Request for Payment Form (RFP Form)

Student Associate Timesheet

Hiring NUS Students

You can hire NUS students for part-time work through the NUS Student Work Scheme (NSWS). Refer to the guide and documents below for more information. Find further advice on working hour limits and other policies under Guidelines for NUS Hiring Departments, in the “NSWS Information for Employers” link below. Contact your departmental contact point for SAP if any questions arise.

NSWS Hiring Guide

NSWS Pay Rate Guidelines

List of Departmental Contact Points for SAP (the contact points are the same for NSWS)

NSWS Supplementary Form

NSWS Contract Template

Request for Payment Form (RFP Form)

NSWS Claim Form

NUS Student Work Scheme (NSWS) Information for Employers

For Departmental Contact Points

Hiring Yale-NUS students

Please refer to the templates and resources below for guidelines on SAP job posting and approval, contract preparation and payment claim verification.

Student Associate Job Posting and Approval Guide – how to post and approve SAP jobs online

Student Associate Contract Preparation Guide – how to prepare a Student Associate contract

Payment Claim Review Guide – how to review and process payment claims

Student Associate Contract Template – for preparing a new contract or renewing a contract that has already expired

Student Associate Contract Extension Template – for extending a contract that has not expired yet. You can only use the extension once; if you want to extend further, prepare a full contract using the template above. Use the full contract template also if the previous contract has already expired.

List of Departmental Contact Points for SAP

Payment claim documents: Request for Payment Form (RFP Form) and Student Associate Timesheet

Hiring NUS Students

Hiring NUS students. If your department would like to hire an NUS student for part-time work, this can be done through the NUS Student Work Scheme (NSWS). Refer to the guide and forms below for more information. Further advice on working hour limits and other policies is located under Guidelines for NUS Hiring Departments, in the NSWS Information for Employers link below.

NSWS Hiring Guide

NSWS Pay Rate Guidelines

List of Departmental Contact Points for SAP (the contact points are the same for NSWS)

NSWS Supplementary Form

NSWS Contract Template

Request for Payment Form (RFP Form)

NSWS Claim Form

NUS Student Work Scheme (NSWS) Information for Employers

Have Questions?
Zhana Sandeva
Programme Manager, Leadership & Global Citizenship

Contact with questions about applying to graduate school, the Summer Research Programme, the Writing Fellowship Programme and the Student Associate Programme.