On-Campus Jobs

The Yale-NUS College Student Associate Programme (SAP) provides students with a range of on-campus job opportunities. Students are attached to faculty or administrative offices to contribute to their research or project operations.

General Terms and Conditions

On-campus opportunities are only available to full-time undergraduate students at Yale-NUS. There are no nationality restrictions. Opportunities are posted and filled on a rolling basis, as and when staff and faculty need Student Associate support. Peak hiring periods tend to be at the start of every semester and at the end of Semester 2.

Students on a Leave of Absence cannot take up any activities at the College and hence, they are not allowed not work as a Student Associate while they are on LOA.

Pay rates: Starting from 1 May 2018, the previous fixed pay rates for Student Associates ($9, $12 and $20 per hour) will become recommended pay rates. Student Associate positions can be compensated at one of these rates or at any other rate that is at least $9 per hour and a multiple of $0.50. Pay rates are determined at the hiring manager’s discretion and in accordance with the position scope and complexity (see the Student Associate Pay Rate Guidelines below for more information). Students receive their compensation directly from the hiring department or division.

Student Associate Pay Rate Guidelines

Work hour limits: Student Associates are recommended to work up to 10 hours per week during the semester, so that they can better balance their commitments. International (non-Singapore/ non-Singapore PR) students are allowed to work for a maximum of 16 hours per week (Monday-Sunday) during semester time, according to the Ministry of Manpower regulations for Student’s Pass holders. This limit does not apply during vacation periods.

For Students

Applying for opportunities. Student Associate positions are listed on the Symplicity portal as they become available. If you are actively looking for a position, you should log in frequently, especially during peak hiring periods. Apply directly on Symplicity with your resume, cover letter and any additional materials required in the posting. If you are using Symplicity for the first time, please refer to the Symplicity User Guide.
For tips and samples to help you prepare a resume or cover letter, refer to the CIPE Career Resources page -> Resume and Cover Letter Writing.
Note that a resume is always required when applying for a position on Symplicity.

Getting hired as a Student Associate. After applying, you will hear from the hiring manager in person or by email, usually within two weeks. If you are selected, the hiring department’s contact point for SAP (see the list of contact points below) will contact you to sign a Student Associate contract. Note that by signing the contract, you agree to all SAP terms and conditions, including the Yale-NUS Personal Data Notice for Students (read the full notice below).
List of Departmental Contact Points for SAP
Yale-NUS College Personal Data Notice for Students

Claiming Student Associate payment. As a Student Associate, you must submit a payment claim for the hours worked in a given month by the first working day of the following month. Submit the claim first to the hiring manager for approval, and then to the departmental contact point for SAP for verification. See below for payment claim instructions and forms.
Student Associate Payment Claim FAQ
Payment claim forms (every claim must include both)
Request for Payment to Individual (RFP) Form
*UPDATED* Student Associate Timesheet 16 March 2018 with flexible pay rates

Getting hired on the NUS Student Work Scheme (NSWS). If you are hired part-time at NUS, your hiring department will ask you to submit an NSWS Supplementary Form. At the bottom of page 1, the form asks you to obtain endorsement from the Administrative Staff at your Home Department. Please ask your Assistant Dean for this endorsement; it is meant to confirm that taking up this NUS appointment will not interfere with your other commitments as a student.

For Hiring Managers

Hiring Yale-NUS students

If you would like to hire a Student Associate, please refer to the resources below for pay rate guidelines and instructions on posting positions online, hiring applicants and reviewing their payment claims. For questions on any of these processes, connect with your departmental contact point for the SAP (list of contact points below).

For any other questions or for help with technical difficulties, email Zhana Sandeva at zhana.sandeva@yale-nus.edu.sg.

Student Associate Hiring Guide for Hiring Managers

List of Departmental Contact Points for SAP

Student Associate Pay Rate Guidelines

Payment claim documents (for your reference)

Request for Payment to Individual (RFP) Form

*UPDATED* Student Associate Timesheet 16 March 2018 with flexible pay rates

Hiring NUS Students

You can hire NUS students for part-time work through the NUS Student Work Scheme (NSWS). Refer to the guide and documents below for more information. Further advice on working hour limits and other policies is located under Guidelines for NUS Hiring Departments, in the “NSWS Information for Employers” link below. Contact your departmental contact point for SAP if any questions arise.

NSWS Hiring Guide

NSWS Pay Rate Guidelines

List of Departmental Contact Points for SAP (the contact points are the same for NSWS)

NSWS Supplementary Form

NSWS Contract Template

Request for Payment Form

NSWS Claim Form

NUS Student Work Scheme (NSWS) Information for Employers

For Departmental Contact Points

Hiring Yale-NUS students

Please refer to the templates and resources below for guidelines on SAP job posting and approval, contract preparation and payment claim verification.

Student Associate Job Posting and Approval Guide

Student Associate Contract Preparation Guide

Payment Claim Review Guide

Student Associate Contract Template

Student Associate Contract Extension Template (For a one-off extension of an unexpired contract)

List of Departmental Contact Points for SAP

Request for Payment to Individual (RFP) Form

*UPDATED* Student Associate Timesheet 16 March 2018 with flexible pay rates

Hiring NUS Students

Hiring NUS students. If your department would like to hire an NUS student for part-time work, this can be done through the NUS Student Work Scheme (NSWS). Refer to the guide and forms below for more information. Further advice on working hour limits and other policies is located under Guidelines for NUS Hiring Departments, in the NSWS Information for Employers link below.

NSWS Hiring Guide

NSWS Pay Rate Guidelines

List of Departmental Contact Points for SAP (the contact points are the same for NSWS)

NSWS Supplementary Form

NSWS Contract Template

Request for Payment Form

NSWS Claim Form

NUS Student Work Scheme (NSWS) Information for Employers

Have Questions?
Zhana Sandeva
Programme Manager, Leadership & Global Citizenship

Contact with questions about applying to graduate school, the Summer Research Programme, the Writing Fellowship Programme and the Student Associate Programme.