On-Campus Jobs

The Yale-NUS College Student Associate Programme (SAP) enables faculty and administrative offices to engage students for on-campus jobs. From 1 May through to end-June 2020, job postings, student applications, hiring and payment will transition to the NUS Student Work Scheme (NSWS) online system.

General Terms and Conditions

Eligibility
All full-time undergraduate students at Yale-NUS may apply for Student Associate (SA) opportunities. Students on a Leave of Absence (LOA) are not allowed to take up any activities at the College and hence, they are not allowed to become Student Associates while they are on LOA. Exchange and visiting students at Yale-NUS College are not allowed to take up paid SA opportunities due to their student visa restrictions.

Availability of positions
Opportunities are posted on the NUS Student Work Scheme (NSWS) system and filled on a rolling basis, as and when student support is needed. Peak hiring periods are the start and end of every semester and the end of summer break.

Payment
Student Associate pay rates are determined at the hiring manager’s discretion and in accordance with the position scope and complexity – see the Student Associate Pay Rate Guidelines below. The payment must come from the hiring department’s budget.

Payment can be by the hour or based on deliverables (e.g. lump sum payment upon successful completion of a task or project). SAs claim payment by logging their work hours or deliverables into the NSWS system. After the hiring manager’s approval, payment is credited directly into the SA’s bank account. Students must update their credit bank account details in EduRec either before or immediately upon taking up their first SA position, and every time when the bank details change afterwards.

Student Associate Pay Rate Guidelines – The most recent pay rate guidelines were implemented on 1 April 2020. These pay rate ranges are based on job complexity and scope and are recommended, but not required. Hiring managers can choose to pay more than the recommended range if their budget allows. If they wish to pay less than the recommended range, the exception must be properly justified and documented in writing (e.g. via email).

Work hour limits

Nationality Maximum Working Hoursi Per Weekii
Term Timeiii Vacation Time
Singapore Citizen/ Singapore PR 16 iv 44
International 16 v 44

i The limit to the number of hours applies to the combined number of hours per week from all positions (on-campus or off-campus) that the student holds. E.g. if they have two on-campus positions, the total hours from both must not exceed the stipulated maximum each week.

ii “A week” is defined as Monday to Sunday. If a vacation period begins on a Saturday, the term-time limit of 16 hours per week applies up until the end of that week (until the end of the next day – Sunday).

iii Term time and vacation time are defined as the period within the official term dates or vacation dates, as stated in the Yale-NUS Academic Calendar.

iv Singaporean/ Singapore PR students may legally work more than 16 hours per week during term time, but this is strongly discouraged as they must prioritize their academic commitments.

v International (non-Singapore/ non-Singapore PR) students may work for a maximum of 16 hours per week (Monday-Sunday) during the official semester period, according to the Ministry of Manpower regulations for Student’s Pass holders.

Professional Conduct
Student Associates are expected to adhere to the Yale-NUS College Code of Student Conduct at all times. Respectively, Student Associate supervisors are expected to adhere to the Staff Code of Conduct. Failure to maintain appropriate professional conduct may lead to disciplinary action.

Conflict of Interest
Hiring departments, job supervisors and students engaged in on-campus jobs must read and adhere to NUS’ policy on Conflict of Interest. Should a conflict of interest arise at the point of accepting the job offer or during the contract period, the party in conflict must take appropriate immediate action to inform the job supervisor and proceed to submit a Declaration of Conflict of Interest. More information can be found at https://coi.nus.edu.sg.
Students engaged as Student Associates who may be given access to, or handle confidential information as defined in the NUS Data Management Policy must treat such information received with care.

For Students

For answers to the most common questions about Student Associate positions, see General Terms and Conditions above. For further information, see the NSWS Policies page (Sections 1-7) and the links below.

Useful Links
How to find a part time job while at Yale-NUS – Tips on securing a part-time position on or off campus.

NUS Student Work Scheme (NSWS) system – In this system, you can apply for student jobs across Yale-NUS and NUS and, once hired, claim payment for hours worked.

NSWS Student User Guide – Use this guide to learn how to navigate the NSWS system.

List of Departmental Contact Points for SAP – There are 1-2 SAP contact points in every College department that hires Student Associates. If your potential SA supervisor is unsure how to hire you, direct them to their departmental contact point, who is familiar with the student hiring process and can guide the supervisor.

Student Associate Pay Rate Guidelines – These pay rate ranges are based on job complexity and scope and are recommended, but not required.

Yale-NUS College Personal Data Notice for Students – All students who are hired as Student Associates agree to this notice by reference.

Old Payment Claim Documents (to be used only until June 2020 inclusive): Student Associate Timesheet and Request for Payment (RFP) Form; Refer to the Instructions for completing the RFP Form to learn how to complete it.

Useful Contacts
For questions related to Student Associate pay rates, contact CIPE at cipe@yale-nus.edu.sg.

For questions or issues with the NSWS system, contact the NUS Centre for Future-ready Graduates at hire@nus.edu.sg.

For issues related to Student Associate payment processing (e.g. payment delays), contact the NUS Office of Financial Services at finance_enquiries@nus.edu.sg. Include your full name, matriculation number and the dates of the problematic timesheet (as applicable).

When facing conflict or a professional conduct-related issue with your supervisor or another colleague at your workplace, contact your Assistant Dean. If your Assistant Dean is your Student Associate supervisor, contact the Dean of Students. The College will offer full support, follow through until the issue is resolved, and maintain strict confidentiality throughout the process.

For Hiring Managers

For answers to the most common questions about Student Associate positions, see General Terms and Conditions above. For further information, see the NSWS Policies page (Sections 1-7) and the links below.If you have questions about posting jobs and hiring Student Associates, refer to the NSWS Staff User Guide below. If you have further questions afterwards, contact your departmental contact point for Student Associates (list below).

Useful Links
NUS Student Work Scheme (NSWS) system – In this system, you can advertise student jobs to Yale-NUS and/or NUS students, review their applications, hire candidates and approve their timesheets for payment.

NSWS Staff User Guide – Use this guide to learn how to navigate the NSWS system.

Student Associate Pay Rate Guidelines – The most recent pay rate guidelines were implemented on 1 April 2020. These pay rate ranges are based on job complexity and scope and are recommended, but not required. Hiring managers can choose to pay more than the indicated range if their budget allows. If they wish to pay less than the recommended range, the exception must be properly justified and documented in writing (e.g. via email).

List of Departmental Contact Points for SAP – There are 1-2 departmental contact points for Student Associates at every College department that hires SAs. If you have questions about the student hiring process, please contact your departmental contact point.

Old Payment Claim Documents (to be used only until June 2020 inclusive): Student Associate Timesheet and Request for Payment (RFP) Form.

Useful Contacts
For questions related to Student Associate pay rates, contact CIPE at cipe@yale-nus.edu.sg.

For questions or issues with the NSWS system, contact the NUS Centre for Future-ready Graduates at hire@nus.edu.sg.

When facing conflict or a professional conduct-related issue with a Student Associate, contact their Assistant Dean. If you are the student’s Assistant Dean, contact the Dean of Students.

For Departmental Contact Points

For answers to the most common questions about Student Associate positions, see General Terms and Conditions above. For further information, see the NSWS Policies page (Sections 1-7) and the links below.

Useful Links
NUS Student Work Scheme (NSWS) system – In this system, you can advertise on-campus jobs to Yale-NUS and/or NUS students, review their applications, hire candidates and approve their timesheets for payment.

NSWS Staff User Guide – Use this guide to learn how to navigate the NSWS system.

Student Associate Pay Rate Guidelines – The most recent pay rate guidelines were implemented on 1 April 2020. These pay rate ranges are based on job complexity and scope and are recommended, but not required. Hiring managers can choose to pay more than the indicated range if their budget allows. If they wish to pay less than the recommended range, the exception must be properly justified and documented in writing (e.g. via email).

List of Departmental Contact Points for SAP

Old Payment Claim Documents (to be used only until June 2020 inclusive): Student Associate Timesheet and Request for Payment (RFP) Form.

Old Payment Claim Documents Review and Submission Instructions

Useful Contacts
For questions related to Student Associate pay rates, contact CIPE at cipe@yale-nus.edu.sg.

For questions or issues with the NSWS system, contact the NUS Centre for Future-ready Graduates at hire@nus.edu.sg.

When facing conflict or a professional conduct-related issue with a Student Associate, contact their Assistant Dean.